Planning a business trip can be stressful. What with having to organise the transport, find a hotel, work out how far away from the business meeting you are and work out where everyone is going to eat and sleep, it’s time consuming and can be hugely costly. With this in mind, we’ve put together the top tips for planning a successful business plan to ensure yours goes as smoothly as possible:
1. Warn Staff in Advance
Even if business trips are a regular part of working at your company, the more notice you can give staff of any trips abroad or days away on business the better. With family commitments, it’s vital you give staff the appropriate time to make any necessary arrangements to attend the business trip and this way you’ll hopefully be able to secure all those employees you need to attend the most important meetings. Having a yearly calendar of when the most important meetings are likely to take place and sending this out to warn employees of these potential dates is a good idea. Whilst we’re on the subject of warning staff in advance, it goes without saying, but ensure everyone is well briefed for the trip before they go to prevent any mishaps.
2. Use the Experts
A great way to remove a lot of the additional stress that comes with planning a business trip is to use an expert company like Statesman Travel who can plan it all for you. Travel companies who specialise in business travel can organise everything from your transport to booking accommodation and planning meetings. By using a company you’ll benefit from better discounts and it will save you company time which you’d spend organising each individual aspect of the trip.
3. Outline a Dress Code
If you know in advance the client you’re going to see regularly invite employees out for a 3-course meal in the evening, pre-warn staff they need to pack the appropriate attire. There’s nothing worse than going away on business and not having the right clothes to wear, by giving staff the heads up on all of the possibilities in advance, you’ll be able to make sure that they don’t make any fashion faux-pas that could reflect badly on your company.
With all this to bear in mind, by following these top tips you should be able to plan a successful business trip which works for both your employees and the company – an achievement all round.